Conflict of Interest Policy
All trustees, officers, agents, and employees of First Family Church shall disclose all real or perceived conflicts of interest that they discover or that have been brought to their attention in connection with this organization’s activities.
A “conflict of interest” occurs where a person is responsible for promoting the interest of the ministry at the same time he or she is involved in a competing personal interest (financial, business, personal, or relational).
“Disclosure” shall mean providing properly, to the appropriate person, a written description of the facts comprising the real or apparent conflict of interest. An annual disclosure statement shall be circulated to trustees, officers, and certain identified agents and employees to assist them in considering such disclosures, but disclosure is appropriate and required at any time conflicts of interest may occur.
The written notices of disclosures shall be filed with the Elders or such other person designated by the Elders to receive such notifications. At the meeting of the Elders, all disclosures of real or perceived conflicts of interest shall be noted for the record in the minutes.
An individual trustee, officer, agent, or employee who believes that he or she or an immediate member of his or her immediate family might have a real or perceived conflict of interest, in addition to filing a notice of disclosure, must abstain from
- participating in discussions or deliberations with respect to the subject of the conflict (other than to present factual information or to answer questions),
- using his or her personal influence to affect deliberations,
- making motions,
- executing agreements, or
- taking similar actions on behalf of the organizations where the conflict of interest might pertain by law, agreement, or otherwise.
At the discretion of the Elder Board, a person with a real or perceived conflict of interest may be excused from all or any portion of discussion or deliberations with respect to the subject of the conflict.
A member of the Elder Board, who, having disclosed a conflict of interest, nevertheless shall be counted in determining the existence of a quorum at any meeting in which the subject of the conflict is discussed. The minutes of the meeting shall reflect the individual’s disclosure, the vote thereon, and the individual’s abstention from participation and voting.
The Elders shall ensure that all trustees, officers, agents, employees, and independent contractors of the organization are made aware of the organization’s policy with respect to conflicts of interest.
Section 1: Elders
- Tenure of Elders.
It is desired that a man commit to a minimum of three years of service as an Elder for his initial tenure. At the conclusion of a three-year term, an Elder may opt to serve an additional one-year term. There is no limitation to the number of years an Elder is allowed to serve as long as he continues to be congregationally affirmed as described in C. and desires to serve, subject to dismissal in accordance with Section E.
When an elder steps down at the completion of a term, his time away from the Elder body will be no less than one year.
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